Executive Officer / Senior Executive Assistant

Applications are invited for appointment as Executive Officer (holding the functional title of Assistant Manager) / Clerk I (holding the functional title of Senior Executive Assistant) in the Social Sciences Research Centre (SSRC) (Ref.:536906) within the Faculty of Social Sciences, to commence as soon as possible, on a two-year fixed term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

The Social Sciences Research Centre is looking for a highly organised, proactive and responsible appointee to support the planning, coordination and delivery of training programmes, seminars, workshops, conferences and other Centre activities.

Qualification

Applicants should possess:

a Bachelor’s degree, preferably in Social Sciences, Education, Communication, Hospitality, Public Administration, Business Administration, Marketing, or a related discipline at least 2 to 5 years of relevant work experience, preferably in administration, training, event management, programme coordination, executive education, public engagement or project support an excellent command of written and spoken English and Chinese, with fluency in Cantonese and Putonghua strong organisational, communication, interpersonal and problem-solving skills the ability to manage multiple tasks, work under tight timelines and provide reliable on-site support for events proficiency in Microsoft Office applications and common online communication/event management tools experience in organising academic, professional training, executive education, public engagement, conferences, seminars or study tour activities would be an advantage a strong sense of responsibility, attention to detail, service orientation and willingness to work as part of a team; and maturity, self-motivation and the ability to work independently with people from diverse backgrounds

Applicants with lower qualifications and/or less experience may be considered for appointment as Clerk I (holding the functional title of Senior Executive Assistant).

Duties and Responsibilities

The appointee will provide administrative and operational support to the Centre, with a primary focus on training and event organisation. Major duties include:

planning, coordination and implementation of training programmes, workshops, seminars, conferences, public lectures, study tours and other SSRC activities; liaising with internal units, external partners, speakers, participants, vendors and service providers; handling event logistics, including venue booking, scheduling, registration, invitation, hospitality arrangements, on-site support and post-event follow-up; preparing event materials, publicity content, programme rundowns, briefing notes, reports, summaries and other documentation; supporting participant communication, enrolment management, attendance records, feedback collection and basic data compilation; using design tool such as Canva, Generative AI images tools; relevant knowledge or experience would be an advantage; assisting in procurement, quotation collection, payment processing, reimbursement and other financial/administrative procedures related to Centre activities; providing general secretarial and administrative support to the Centre; and performing other duties as assigned.

The appointee may be required to work outside normal office hours. Shortlisted candidates will be invited to attend a written test and an interview. Applicants who have responded to the previous advertisement (Ref: 536554) need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

How to Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until August 23, 2026, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency